Accurate minutes, without a director taking notes.
We attend your board, AGM or committee meeting, in person or online, or work from a recording, and produce clear, formal minutes that record decisions and actions properly.
4. Financial statements. The Chair presented the financial statements for the year. Following discussion, it was resolved that the financial statements be approved and signed by two directors.
5. Appointment of auditors. It was resolved that the auditors be reappointed for the coming year.
Action Secretary to file the annual return. Owner: Secretary · Due: 15 May
Board meetings
Minutes that record attendance, declarations of interest, decisions and resolutions.
AGMs and special meetings
Shareholder meetings minuted with votes and resolutions recorded correctly.
Committee meetings
Audit, finance and other committee meetings, in the same format as your board minutes.
Action lists
A short list of actions, owners and deadlines sent within one business day.
From a recording
Minutes prepared from a Zoom or Teams recording if no one can attend.
Verbatim option
A full transcript alongside the minutes when you need an exact record.
From the meeting to signed minutes.
Book
Send the date, the agenda and any papers.
Attend or record
We attend in person or online, or you send us the recording.
Draft
Draft minutes and the action list within three business days.
Finalise
Your changes are made and the final minutes are ready to sign.
Fees
| Service | Fee | Notes |
|---|---|---|
Online or recorded meetingUp to 2 hours | TTD 1,500from, per meeting | |
In-person attendancePort of Spain area, up to 2 hours | TTD 2,000from, per meeting | Travel outside Port of Spain quoted |
Additional timeOver 2 hours | TTD 500per hour | |
Verbatim transcriptAlongside the minutes | TTD 500per audio hour |
Are minutes a word-for-word record?
No. Minutes record decisions, resolutions and actions. If you need a word-for-word record, add a verbatim transcript.
Can you join regular meetings?
Yes. Many clients book us for every board meeting in the year at a fixed rate.
Have a meeting coming up?
Send the date and agenda, and we’ll confirm.