Find any document in seconds, not hours.
We scan your paper records, index them and organise them into a digital filing system your staff can search, on tools you already have.
Clients/
└── 2026/
└── CL-0142 Example Ltd/
├── 01 Contracts/
├── 02 Invoices/
├── 03 Correspondence/
└── 04 Signed forms/
CL-0142_Invoice_2026-10-31.pdfScanning
Paper files scanned to clear, searchable PDFs, on site or collected from your office.
Indexing
Each document named and tagged consistently, so it can be found by client, date or type.
Digital filing system
A folder structure and naming rules on Google Drive, OneDrive or SharePoint.
File tracking
A register and labels for the paper files you keep, showing who has each one.
Staff training
Short instructions and training so the system stays in order.
Secure handling
Confidential documents handled under a signed confidentiality agreement.
From filing cabinets to a searchable system.
Walk-through
We look at your records and agree what to scan and how to organise it.
Quote
A fixed fee based on the number of pages and the indexing needed.
Scan and organise
Documents are scanned, indexed and filed into the new structure.
Handover
Training for your staff, and the paper originals returned or securely destroyed as you choose.
Fees
| Service | Fee | Notes |
|---|---|---|
Scanning and indexingPer page, by volume | TTD 1.50from, per page | Lower rates for large volumes |
Filing system set-upFolder structure, naming rules, training | Fixed feequoted per project |
Do we need new software?
No. We build on Google Drive, OneDrive or SharePoint, whichever you already use.
Can you scan at our office?
Yes. For confidential records we can work on site in the Port of Spain area.
Drowning in paper?
Tell us roughly how many files you have and where they are.